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Customer Accounts

Customer accounts represent the organizations or teams who use the platform to manage their own internal operations and to create client-facing accounts. A customer account is where administrators set up their environment, manage their team, and create client accounts where facilitation or collaboration work takes place.

Client Accounts

Client accounts are created within a customer account. These accounts are typically used to run sessions, store reports, collaborate with end clients, and share materials. While created by the customer, client accounts have their own roles and permissions, and may include external participants. Client accounts operate independently from customer accounts but inherit some management capabilities from the customer users who created them.

Roles & Permissions

Roles determine a user’s capabilities across both customer and client accounts. Although certain actions may occur in different contexts (customer vs. client), the core role definitions remain consistent.

Account Owner

Highest level of control. Each account—customer or client—has an owner. Capabilities:
  • Creates and owns the account
  • Can create, manage, and delete the account
  • Can set data retention preferences
  • Can manage all users and roles
  • Can create, edit, and delete reports
  • Can manage the knowledge base
  • Can change theme and modify profile information

Admin

Administrative access with some limitations compared to an Account Owner. Capabilities:
  • Can invite and manage View-only users
  • Can create and edit reports
  • Cannot delete reports
  • Can view the knowledge base
  • Can create client account
  • Can change theme and modify profile information

View-only (Facilitator / Participant)

Designed for users who need visibility but not full control. Capabilities:
  • Can change theme and modify profile information
  • Can view the dashboard for accounts they’ve been invited to
  • Can view reports shared with them
  • Cannot view the knowledge base
  • Cannot add Asa to meetings
  • Cannot add email addresses to accounts
  • Cannot upload meeting files